7 Ways to Respond to an Interview Request

You have done your part in capturing the recruiter’s attention by attaching a compelling resume and a customized cover letter with your application. When an employer extends an interview invitation, your diligence has paid off. But the job’s not yours yet. Read the below few tips on how to respond to a job interview request for an impactful response.

1 - Respond Promptly

Once you have received the interview request, make sure you respond to it promptly. Your response should be within twenty-four to forty-eight hours, even if it’s a simple confirmation note that you have received the interview request. Sometimes important emails end up in the spam folders, to avoid this you should check your spam folder daily. As Hiring Managers are interviewing other candidates, so a swift response is key to getting a convenient time slot for your schedule.

2 - Prepare Your Reply

Read the interview invitation carefully before replying. Make sure you go through the job description and the requirements to remind yourself about the position. Mention your full name, the job title, and the interview confirmation in the subject line to make your email searchable.

3 - Thank the Sender

Never underestimate the power of a Thank You note or a Thank you letter. Begin your interview invitation email by thanking the Hiring Manager for taking the time to schedule an interview. Gratitude is a great way to show the recruiter that you value their time. Make sure you state your excitement about the position to reinforce your interest in the job.

4 - Confirm the Details

Most job emails tend to include pertinent details, including interview location (either on-site, over a video conference link, or via phone call), time, and date. If the hiring manager did not include any interview time slots, it’s important to provide your availability. If the email included a specific date and time, but you have a scheduling conflict, professionally respond that you are not available at the given date and time and provide a few alternative time that works for you.

5 - Ask Relevant Follow Up Questions

Inquire about relevant details such as the size of the hiring panel or if the company needs any additional information, including work samples or phone number. If the interview is on-site, ask the recruiter what materials you should bring. if any, you should bring with you—such as a hard copy of your resume or CV. Confirm the office location beforehand, to avoid any delay.

6 - Sign Off Professionally

You should always end the email by stating that you look forward to your pending interview. Sign off with a professional “best regards,” “sincerely,” or “thank you again,” followed by your name and email signature.

7 - Proofread Your Email

An email full of grammatical errors can adversely affect your first impression. To avoid this, proofread and edit typing mistakes. Make sure your email is concise. Before sending the email, confirm the email address.